Frequently Asked Questions
Trustees have overall control of a charity and are responsible for making sure it’s doing what it was set up to do.
They may be known by other titles, such as:
Whatever they are called, trustees are the people who lead the charity and decide how it is run. Being a trustee means making decisions that will impact on people’s lives. Depending on what the charity does, you will be making a difference to your local community or to society as a whole.
Trustees use their skills and experience to support their charities, helping them achieve their aims. Trustees also often learn new skills during their time on the board.
You must be at least 16 years old to be a trustee of a charity that is a company or a charitable incorporated organisation (CIO), or at least 18 to be a trustee of any other sort of charity.
You must be properly appointed following the procedures and any restrictions in the charity’s governing document.
You must not act as a trustee if you are disqualified unless authorised to do so by a waiver from the Commission. The reasons for disqualification are shown in the disqualifying reasons table and include:
You can read the automatic disqualification guidance for charities which explains the disqualification rules in more detail.
There are further restrictions for charities that work with children or adults at risk.
Find out more:
The essential trustee - who can be a trustee
Some trustees have special roles, such as the chair and the treasurer. They are known as officers. You must comply with any specific provisions in your governing document about officers. Officers don’t automatically have any extra powers or legal duties than the other trustees, but may carry out specific roles or have specific responsibilities delegated to them. Don’t forget - all trustees remain jointly responsible for the charity. For example, all trustees share responsibility for finances (not just the treasurer).
Find out more about chair and treasurer roles.
Charity trustees make decisions about their charity together, working as a team. Decisions don’t usually need to be unanimous as long as the majority of trustees agree. They’re usually made at charity meetings.
When you and your co-trustees make decisions about your charity, you must:
You should record how you made more significant decisions in case you need to review or explain them in the future.
Find out more about making decisions.
You and your co-trustees must make sure that the charity is carrying out the purposes for which it is set up, and no other purpose. This means you should:
Spending charity funds on the wrong purposes is a very serious matter; in some cases trustees may have to reimburse the charity personally.
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The essential trustee - purposes and public benefit
You and your co-trustees must:
You should take reasonable steps to find out about legal requirements, for example by reading relevant guidance or taking appropriate advice when you need to.
Registered charities must keep their details on the register up to date and ensure they send the right financial and other information to the commission in their annual return or annual update.
Find out more about your governing document and the law.
Change your charity’s details
Send a charity’s annual return
You must:
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The essential trustee - act in your charity’s best interests
You must act responsibly, reasonably and honestly. This is sometimes called the duty of prudence. Prudence is about exercising sound judgement. You and your co-trustees must:
You and your co-trustees should put appropriate procedures and safeguards in place and take reasonable steps to ensure that these are followed. Otherwise you risk making the charity vulnerable to fraud or theft, or other kinds of abuse, and being in breach of your duty.
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The essential trustee - manage your charity’s resources responsibly
As someone responsible for governing a charity, you:
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The essential trustee - act with reasonable care and skill
You and your co-trustees must comply with statutory accounting and reporting requirements. You should also:
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The essential trustee - ensure your charity is accountable
It’s extremely rare, but not impossible, for charity trustees to be held personally liable:
Understanding potential liabilities will help you to protect yourself and your charity by taking action to reduce the risk. This includes complying with your duties. It also includes deciding whether your charity should become incorporated (for example as a company or CIO).
Find out more about reducing the risk of liability.
